DUTIES / RESPONSIBILITIES:
Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff
Answers phone calls and directs calls to appropriate parties or takes messages
Files, organizes and retrieves documents, records and reports as needed
Assists in keeping executives organized, informed and prepared
Arranges travel and accommodations for executives
Prepares meeting agendas
Schedules and attends meetings
Schedules and coordinates Zoom meetings
Takes notes and meeting minutes on behalf of executive staff
Opens, sorts and receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff
Processes recorded dictations
Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping
Organize Company tradeshows to include attendee registration, booth registration, hotel reservations, equipment and literature
Performs additional duties as assigned by executives
REQUIREMENTS: Education, Experience, Skills, Abilities
High School Degree / GED, Associates Degree preferred
5+ years professional experience supporting an executive
Proficient with Microsoft Office Suite or relevant systems
Operate within the corporate policy guidelines and business practices
Results oriented and demonstrated strong sense of urgency
Excellent communication skills, written/verbal with internal and external contacts
Proven ability to be organized, detailed, critical thinker, accurate, thorough and a problem-solver
Ability to adapt to change in the workplace or assignment of duties
PHYSICAL REQUIREMENTS:
The physical demands described here are representative of those that must be met in order to successfully perform the essential functions of the job.

While performing the duties of this job, the Executive Assistant is regularly required to talk and hear. Required to frequently sit, stand, walk, use hands to finger, handle or feel, and reach with hands and arms.

The Executive Assistant is occasionally required to lift and/or move 10 pounds, sit; stoop, bend and kneel. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

WORK ENVIRONMENT:
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, copiers, filing cabinets and fax machines, etc.

This is a full-time position. Days and hours of work are Monday through Friday, 8:00 am to 5:00 pm, occasional overtime required.

OTHER DUTIES:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the Executive Assistant for this job. Duties, responsibilities and activities may change at any time with or without notice.