Admin Assistant

Job Location

On Site

Published By

Cash Depot

Type of Job

Full Time

Published Date

March 4, 2022, 7:00:00 PM

About the job

Provide high-level administrative support with the Executive Admin for the Company President/Owner by conducting research, preparing statistical reports, handling information requests, developing and revising contracts and performing clerical functions.

Description

Knowledge of business and management principles involved in strategic planning, resource allocation, and coordination of people and resources.
Prepare reports, memos, letters, and other documents, using word processing, spreadsheet, database, or presentation software.
Conduct research, compile data, and prepare papers for consideration and presentation by executive, and senior management.
Prepare responses to correspondence.
Set up and oversee administrative policies and procedures for administrative team.
Supervise and train other clerical staff and arrange for employee training by scheduling training or organizing training material.
Organize and maintain corporate electronic and paper filing systems for the President’s requirements
Translate the President’s contractual proposals, agreements and amendments per his standards and defined inputs.
Manage the delivery of correspondence and other legal documents to the required schedule in support of the President.
Provide knowledge and training in legal documents to ensure accuracy and completeness of items worked for the President.
Clerical
Answer phone calls and direct calls to appropriate parties or take messages.
Make travel arrangements for executives.
Attend meetings to record minutes.
File and retrieve corporate documents, records, and reports.
Open, sort, and distribute incoming correspondence, including faxes and email for the president.
Prepare agendas.
Manage and maintain executives' schedules.
Compile, transcribe, and distribute minutes of meetings.
Requirements:
At least 2 years of Administrative Assistant Experience
Extremely organized
Confidentiality
Excellent verbal & written communication skills.
Pay close attention to details and maintain a very high level of professionalism.
Prioritize and manage multiple projects.
Ability to work in a team environment that can be fast paced and pressure filled at times.
Proficient with Microsoft Word, Excel, Access & Outlook, learn industry-specific Software programs.
Work independently, in a proactive, resourceful and efficient manner.
Other Skills / Abilities:
Work independently, in a proactive, resourceful and efficient manner.
Problem Sensitivity — the ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.
Deductive Reasoning — the ability to apply general rules to specific problems to produce answers that make sense.
Inductive Reasoning — the ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events).
POSITION TYPE/EXPECTED HOURS OF WORK:
This is a full time position. Days and hours of work are Monday-Friday, 8:00AM-5:00PM.

PHYSICAL REQUIREMENTS:
The physical demands described here are representative of those that must be met by Family Members to successfully perform the essential functions of the job.
While performing the duties of this job, the Family Member is regularly required to talk and hear. Required to frequently sit, stand, walk, use hands to finger, handle or feel, and reach with hands and arms.
The Family Member is occasionally required to lift and/or move 10 pounds, sit; stoop, bend and kneel. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

WORK ENVIRONMENT:
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, copiers, filing cabinets and fax machines, etc.
This is a full-time position. Days and hours or work are Monday through Friday, 8:00 am to 5:00 pm, occasional overtime required.

OTHER DUTIES:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the Family Member for this job. Duties, responsibilities and activities may change at any time with or without notice.

Benefits

YOU'LL RECEIVE AMAZING BENEFITS:
- Paid Time Off - Receive 80 hours after 30 days of employment!

  • Six paid holidays

  • Health, Dental, Life Insurance & STD

  • Wellness Program

  • Referral Bonus

- 401k Savings Plan -with Employer match (Vested after 3 years of service)

  • Generous Annual Profit Sharing

  • Events promoting family member engagement & community giving

Address

1740 Cofrin Dr, Green Bay, WI 54302, USA